Run your used car dealership in one place
The modern operating system for UK used car dealers and independent car dealerships. Replace spreadsheet chaos and disconnected tools - stock, sales, CRM, invoicing, workflow, reminders and analytics in one dashboard.
Built for independent UK car dealerships
DealerPilot is designed for used car dealers and car dealership teams - not for large groups or consumer marketplaces.
Independent UK car dealers
Small to medium used car dealerships running the show without a big group behind them.
Roughly 10–200 vehicles
Enough stock to need proper systems, not so much that you need enterprise-only tools.
Spreadsheets, WhatsApp, or notebooks
If you’re juggling tools and losing track of follow-ups and prep, DealerPilot is built for you.
Dealers who want simpler and more useful
Something modern and operationally useful — without the complexity of traditional dealer software.
Why switch from spreadsheets?
See the difference between disconnected tools and one place built for your dealership.
Customer notes scattered across WhatsApp, notebooks and emails
One centralised CRM — every customer and interaction in one place
Missed follow-ups and forgotten promises
Reminders and workflows so nothing slips through
Manual invoices and admin chaos
Structured operations and auto-generated VAT invoices
Unclear stock progress — who’s doing what?
Visible pipeline from assessment to showroom
No daily visibility — flying blind
Dashboard and analytics so you know where you stand
Ready to run your dealership in one place?
Everything your dealership needs — done better
Purpose-built for UK car dealers. Each feature answers one question: what does this help you do better?
Vehicle Inventory
Know exactly where every car is — from acquisition to showroom. MOT, service history and prep status at a glance, with DVLA lookup so you stop retyping the same details.
Workflow Pipeline
See what’s stuck and what’s moving. A visual pipeline from assessment to showroom, with prep stages and blockers in real time — or ask the AI for status in plain English.
Sales & Invoicing
Close deals and get professional VAT invoices out in seconds. Record sales, part-exchanges and finance — no more manual PDFs or missing paperwork.
Customer CRM
Never lose a lead. Every customer, note and follow-up in one place so your team always knows who said what and what’s next.
Analytics & Insights
Make decisions on real numbers, not gut feel. Revenue, margins, sales trends and staff performance at a glance.
Battery Management
Never let a car go flat on the forecourt. Smart rotation keeps batteries topped up so you’re not jumping cars on sale day.
Appointments & Reservations
Schedule test drives and reserve vehicles without double-booking or missed handovers. Valet and forecourt in one place.
Bookings & Reminders
Never miss an MOT or service date. Automatic alerts for due dates and stuck vehicles so nothing slips through.
My Tasks
Every staff member knows their prep jobs and priorities. No more “who was doing that?” — one task board per person, real-time status.
Valet View
Valet staff see only what they need: every vehicle in prep, location and priority. No full dashboard access required.
Looking for a specific solution? Explore used car dealership software, car dealership CRM, or dealer management system UK.
AI that actually helps your dealership
Practical dealership intelligence for daily ops — faster admin, smarter follow-up and answers in plain English. No buzzwords, just useful.
- Get instant answers about stock, sales, workflow and reminders — no digging through screens
- Search vehicles, customers and reservations by typing or speaking what you need
- Book appointments and log customer interactions from the same chat
- Update vehicle details and tick off prep tasks without switching context
- Navigate the app in plain English — e.g. “Take me to workflow” or “Which vehicles need MOT this month?”
Included in Professional and Enterprise. Powered by GPT-4o · ⌘K anywhere · Role-aware · Rate-limited for fair use
Which vehicles need MOT this month?
Here are vehicles with MOT due in the next 30 days:
2 vehicles · Tap a row to open details
Try the AI and full platform free for 14 days.
Up and running in minutes
No complicated setup. No training required. We’ll help you get started — personal onboarding support so you’re up and running quickly.
Sign up in 2 minutes
Create your account, name your dealership, and invite your team. No setup fees, no contracts.
Add your inventory
Enter a registration plate and we auto-fill from DVLA. MOT history, specs, and more — instantly.
Manage everything
Track vehicles through your workflow, record sales, manage customers, and watch your analytics grow.
Simple, transparent pricing
14-day free trial on all plans. No credit card required.
Free trial: 10 vehicles, 2 staff — then pick a plan below. Annual billing available — save when you pay yearly.
Essentials
Starter
Micro dealers or trying DealerPilot
- Up to 25 vehicles
- 2 staff accounts
- Vehicle inventory management
- Sales recording & invoicing
- Customer CRM
- DVLA & MOT auto-lookup
- Email support
Best for growing dealers
Professional
Full toolkit with AI and workflow
- Up to 50 vehicles
- 5 staff accounts
- Built-in AI (GPT-4o)
- My Tasks & Valet View
- Everything in Starter, plus:
- Workflow management
- Analytics & insights
- Battery management
- Smart reminders
- Finance company database
- Activity audit log
- Priority support
Advanced operations
Enterprise
Larger teams & multi-site
- Unlimited vehicles
- Unlimited staff
- Built-in AI (GPT-4o)
- My Tasks & Valet View
- Everything in Professional, plus:
- Custom integrations
- Dedicated account manager
- Phone & video support
- SLA guarantee
Start with a 14-day free trial. No credit card required.
Trusted by dealers across the UK
See why dealerships are switching to DealerPilot.
What dealers say about us — experiences from early users.
“DealerPilot completely transformed how we run our forecourt. We went from juggling spreadsheets to having everything in one place — inventory, sales, customer records. It's saved us hours every week.”
“The DVLA auto-lookup alone is worth it. We enter a reg and everything populates — MOT history, specs, the lot. My team picked it up in minutes with zero training.”
“We tried three other dealer management systems before DealerPilot. None of them understood what a small UK dealer actually needs. This one does. The workflow pipeline is a game-changer.”
Ready to run your dealership in one place?
Join UK dealers who’ve left spreadsheets behind. Modern, relevant, and built for businesses like yours.
14 days free · No credit card · No commitment
Frequently asked questions
Quick answers to common questions. Still have one? Get in touch.
Yes. DealerPilot is built for independent UK used car dealers, from micro operations (Starter plan, up to 25 vehicles) to growing and larger car dealerships. If you run roughly 10-200 vehicles and want one place for stock, sales, CRM and workflow, it is designed for you.
Get in touch
Questions about DealerPilot, Enterprise plans, or want a personal demo? We'd love to hear from you.
Email us directly
info@dealerpilot.co.ukCall us
07518 589418Quick response
We typically respond within 2 hours during business days.
Book a demo
Want a walkthrough? We'll show you around live.